The leading accountants in Leeds for restaurants, cafes, and takeaways

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Take the burden off your shoulders

You didn’t start your restaurant or cafe business because you wanted to stress over handling financial records, audits, and taxes. You started because you love cooking, experimenting with new dishes, and watching the smiling faces of your customers as they enjoy your dishes.

But now you’re faced with the stress of doing all these things yourself to keep your business alive and running smoothly. Well, what if you didn’t have to do it yourself?

Female restaurant owner with a tablet at work showing sales transactions

Accountants for restaurants, cafes, and takeaways

Are you a food service business? Leave the accounting to the experts while you run your business in peace.

Restaurant and Cafes

Restaurants and Cafes

We partner with restaurants and cafes of all sizes, providing expert accounting support to help manage finances and improve profitability.

Takeaways

Takeaways

We work with independant takeaway owners, who are looking for reliable support with VAT, payroll, and cash flow management.

Food Wholesalers

Food Wholesalers

We help food wholesalers streamline their finances, manage complex inventory costs, and stay on top of their cash flow.

Let us do it for you

At MSF Associates accountants in Leeds, we are qualified professional accountants with years of experience serving the hospitality industry and delivering excellent service to our clients. This is why we understand you perfectly and know just how to help you.

 

We’ve made it our mission to not just give you what you need but what you want. You deserve to run your business without worrying over your finances. And we are here to give you the advice and more in-depth details as to why and how we get the figures we present, and what you can actually do in the future to put yourself in a better position. 

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Restaurant owner viewing business cashflow on laptop

How we help 

Bookkeeping and Accounts

Bookkeeping and Accounts

We keep your financial records up to date and within HMRC adequate records requirements.

Business Compliance Review

Business Compliance Review

We analyse your records, interpret the data, and provide clear advice to guide the decisions that drive your success.

Tax Investigations

Tax Investigations

We make investigations into the UK's tax regulations and keep you informed so you never pay more taxes unexpectedly.

Payroll

Payroll

Ensuring that your staffs are paid on time and regulating your staffing costs to keep you profitable.

VAT

VAT

Helping you understand which foods are subject to VAT and ensuring your VAT returns are filed correctly.

Research and Development

Research and Development 

Identifying eligible expenditure within your business. Helping ensure you claim back as much as possible.

Get started with us

Step one

Step 1

To get the process started, book a meeting with an expert from our team

Step two

Step 2

On the meeting we will discuss our plan to help you streamline your business

Step three

Step 3

We sign you up into our client portal and give you absolute peace of mind

Free Download

Five Biggest Money Mistakes Food Service Businesses Make

(and how to avoid them!)

This eBook highlights the five biggest financial mistakes food and hospitality businesses make and offers practical steps to avoid them, helping you stay out of the 60% that fail in their first year and build a thriving, successful business.

Five Biggest Money Mistakes Food Service Businesses Make

Our promises to you

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Timely reports and transparency

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Quick and friendly customer service

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Peace of mind about your finances

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Proper taxes

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Proper expert advice

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Advice on how to ensure maximum profits

Restaurant owner look at her laptop smiling

Book a call with an expert

Be the happy, free, passionate and successful restaurant owner. Leave the tedious financial jargon to us. Work with MSF Associates today!

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Latest Articles

By Mustafa Ahmed April 25, 2025
Whether it’s topping up your stockroom supplies or trying to make the weekly payroll stretch a little further, the rising cost of living is squeezing hospitality businesses from all sides. From energy bills to everyday ingredients, the prices of essentials have shot up – and staying profitable feels harder than ever. So, what can you actually do to keep pace with the pressure without burning out or cutting corners? Here’s a realistic, no-fluff guide to staying afloat – and even thriving – when costs are climbing. 1. Know Your Numbers (Even If You’d Rather Not) We get it – bookkeeping isn’t exactly exciting. But knowing exactly what’s coming in and what’s going out is your best defence right now. Look closely at your cost breakdowns. What’s creeping up quietly? What’s become wildly overpriced? Are there hidden subscriptions or supplier fees you’re just absorbing without question? You don’t have to become an accountant overnight – that’s what we’re here for – but a solid handle on your numbers gives you the power to make calm, informed decisions rather than reactive ones. 2. Don’t Just Absorb Price Rises This one’s tricky. None of us want to scare away regulars with a price hike. But if your margins are being squeezed until they squeak, you might not have a choice. Rather than across-the-board increases, consider small, smart changes. Upping the price of your most popular dish by 50p could make a huge difference across a week. Or could you tweak portion sizes ever so slightly without anyone noticing? People understand that things cost more now – most customers would rather pay a tiny bit extra than lose their favourite local entirely. 3. Rethink Your Menu Menus are sacred, we know. But now’s a good time to give yours a bit of a health check. Are there dishes that aren’t really selling? Ingredients that go off before you’ve used them all? A smaller, tighter menu can save you money on ingredients, prep time, and staff hours – and it can also make decision-making easier for your customers. Win-win. 4. Get Smart With Staffing This doesn’t mean cutting hours or letting people go – your team is your backbone, after all. But have a think about rotas. Could shifts overlap more efficiently? Are there quiet spells where you’re a bit overstaffed? Also, speak to your team. They might have ideas on ways to be more efficient that you’ve never even considered. You don’t have to carry the weight of all this on your own. 5. Don’t Wait to Ask for Help We know asking for help can feel like admitting defeat – but it’s really not. A good accountant can help you figure out where to tighten things up, how to forecast properly, and what support schemes or tax reliefs you might be missing out on. Sometimes, just having someone to talk numbers with can make the whole thing feel a bit less lonely. Final Thought We’re living through strange times, and hospitality has taken more than its fair share of knocks. But one thing we know from working with local cafés, bakeries, and restaurants is this: the passion behind these businesses is second to none. The current situation isn’t easy, and we’re not going to pretend there’s a magic fix. But with a few smart steps and a little bit of support, you can keep going – and even thrive! Restaurants, cafes, and takeaways can benefit greatly from working with a specialist accountant. If you hadn’t noticed already, we are specialist accountants in Leeds for food service businesses, so unlike most accountants, we have years of experience working with businesses just like you. If you're interested in finding out more about how we can help your restaurant become more profitable, book a call with one of our accounting experts .
By Mustafa Ahmed April 7, 2025
If one of those dreaded HMRC brown envelopes has landed on your doormat recently, you’re not the only one. It’s part of their latest awareness campaign about something called MTD for ITSA. Bit of a mouthful, we know – but if you run a restaurant or café, it’s definitely something you’ll want to be aware of. Let’s break it down into plain English. What is MTD for ITSA? It stands for Making Tax Digital for Income Tax Self Assessment – HMRC’s way of dragging the tax system into the digital era. It means big changes for how self-employed individuals and landlords report their income – and that includes many hospitality business owners. If you’re self-employed or earn income from property, you’ll soon need to: Keep digital records of your income and expenses Use accounting software that connects with HMRC (don’t worry – we’ll help you choose the right one) Submit quarterly updates, instead of just one tax return a year File a final declaration online at the end of the year When does this kick in? The rollout will happen in stages: From April 2026 if your total income (not just profit) from self-employment and/or property is over £50,000 From April 2027 if your income is over £30,000 If your income in the 2023–24 tax year is already near or above £50,000, you can expect a letter from HMRC in 2025 as part of their campaign. Got the letter? Don’t stress We get it – no one enjoys getting post from HMRC. But this time, it’s just a heads-up. You’ve got plenty of time to get things in order, and we’re here to make the whole process straightforward. We’ve already helped restaurants, cafés, and other food businesses make the move to MTD-compliant systems – and we’ll do the same for you. We’ll: Recommend the best software for your needs Show you how to use it without the jargon Make sure you’re compliant well before the deadline So if you’ve had the letter – or just want to get ahead of the curve – give us a ring on 0113 240 4100 and we’ll talk you through it. Restaurants, cafes, and takeaways can benefit greatly from working with a specialist accountant. If you hadn’t noticed already, we are specialist accountants in Leeds for food service businesses, so unlike most accountants, we have years of experience working with businesses just like you. If you're interested in finding out more about how we can help your restaurant become more profitable, book a call with one of our accounting experts . 
By Mustafa Ahmed March 27, 2025
On Wednesday 26 March, Chancellor Rachel Reeves delivered the Spring Statement. It was mainly a response to the latest forecasts from the Office for Budget Responsibility (OBR), and a chance for the Government to outline where things are heading next. The full Budget has now moved to the autumn, so this wasn’t the moment for big tax shake-ups – but there were some announcements that could affect how hospitality businesses operate day-to-day. Here’s what we think restaurant and café owners should be aware of. A Quick Bit of Context This Spring Statement was supposed to be routine – a check-in based on new data. But because of pressures from global trade issues and rising defence costs, it turned into something more substantial. If the Government had stuck with last year’s tax and spend plans, we’d be looking at a £4.1 billion hole in the public finances by 2029/30. But by moving things around, they’ve managed to get back to a neat (and oddly specific) £9.9 billion of fiscal wiggle room. Economic growth is looking a little better than forecast, aside from a dip expected in 2025. The problem is that this growth is coming from public investment – not from private businesses. Confidence in the private sector has taken a hit, especially with last year’s announcement of higher employer National Insurance costs. That increase kicks in from April this year – so if you run a team, it’s something to budget for. What Are Labour’s Fiscal Rules? There are two main ones: Public debt (excluding the Bank of England) should be lower – as a percentage of the economy – by the fifth year of the forecast. Day-to-day spending needs to be paid for with income, mainly from taxes, not borrowing. The OBR gives the current plan a 51% chance of hitting the debt target. In other words: it’s tight. Growth and Disposable Income Growth for 2025 has been trimmed back from 2% to 1%, but the longer-term picture looks a bit more upbeat. The OBR expects real household disposable income to rise faster than previously forecast this year. That could mean customers have a bit more to spend – an average of £500 more per household per year. Whether that trickles down to extra bookings or orders remains to be seen. The £9.9 Billion Question The fiscal buffer is back to £9.9 billion – but only just. The Institute for Fiscal Studies has warned that sticking to the Government’s current rules may still require future tax rises. No increases were announced in this Statement, but don’t rule them out down the line. Welfare Cuts: A Mixed Bag Changes to welfare were confirmed – many of them affecting new claimants: Incapacity benefit will be halved to £97 per week and frozen there, saving £4.8 billion by 2029–30. Universal Credit’s standard allowance is going up (from £92 to £106/week), but the health element is being halved and frozen. If your team includes people who rely on these benefits or are new to employment, this may affect their financial stability. Defence, Tech, and Future Investment An extra £2.2 billion has been allocated to the Ministry of Defence, with defence spending rising to 2.36% of GDP next year. 10% of that budget will be channelled into new tech – things like drones and AI. That might not sound relevant to restaurants or cafés, but the increased investment in automation and advanced manufacturing could trickle down into the tech used in hospitality (think smarter tills, AI menu tools, kitchen efficiency apps, and more). Tax Crackdown – But No Increases (Yet) No new taxes this time around. However, HMRC is hiring 600 extra staff to tackle tax evasion and aims to bring in £1 billion by 2029. If you’re behind on filings or have been putting off any tax admin, now’s a good time to tidy things up – before the spotlight gets wider. Public Spending and the Civil Service The Government is aiming to trim Civil Service admin costs by 15% by 2030. That means fewer staff and more automation. Expect to see even more digital interactions with HMRC and other Government services. Departmental spending is still growing, just at a slightly slower rate (1.2% above inflation, rather than 1.3%). So, What Does It All Mean for Hospitality? Employer NI costs are rising – keep an eye on staffing budgets. Customers might have more disposable income this year (good news if you’re relying on footfall). Tax rises haven’t arrived yet – but they might still be on the horizon. Automation and AI are being heavily invested in – it may be worth thinking about how that can benefit your business. HMRC is on a mission – now’s the time to get your books in good shape. Need a Hand with Planning? At MSF Associates, we specialise in helping restaurants, cafés and hospitality businesses stay one step ahead – whether that’s managing costs, handling staff changes, or planning for what’s around the corner. If you’re feeling the pressure or just want to stay ahead of the curve, let’s have a chat . We’ll help you make sense of the numbers and put a plan together that actually works for you.
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